Scientific Knowledge is one of the fundamental pillars of modern societies’
progress, its economic tissue and societal problems and it depends
primarily on the development and implementation of scientific projects
involving human, material and technical resources allied to researchers’
creativity and dedication.
Within the scope of its duties, it is the responsibility of Fundação para a
Ciência e a Tecnologia, I.P. (FCT,I.P.) to fund programs and projects and
follow-up their execution within the areas of scientific research and
technological development pursuant to paragraphs a) and c) of article 3 (2)
of its Organic Law, approved by Decree-law no. 55/2013, of 17 April.
In its Program, the XXI Constitutional Government defends the strengthening
and systematization of tenders for supporting projects by Fundação para a
Ciência e a Tecnologia, I.P., guaranteeing the periodicity and
foreseeability of assessments and different typologies of tenders.
That the aim of public support to projects is to reinforce scientific and
technological activity, by stimulating projects with different typologies
and guaranteeing an incentive frame that supports sustainability and
foreseeability in the institutions’ operation.
That, subsequent to the publication of the Specific Regulation of the
Domain of Competitiveness and Internationalization (RECI), as annex to
Order no. 57-A/2015, of 27 February, in its current wording, specifically
its Part IV - Support system to scientific and technological activity, that
outlines the regulation for projects with co-funding by structural and
investment funds, it is urgent to approve a new regulation to update the
assessment and funding rules of projects which are solely funded by
national funds through FCT, I.P., making it compatible and aligned with
RECI general lines.
That this regulation is compatible with the Regulation on State Aid, namely
Regulation (EU) no. 651/2014, of 16 June (General Regulation on Exemption
per Categories, RGIC).
Opinions received by the Scientific Councils from FCT, I.P.
Contributions received at the time of publication of the beginning of the
procedure and public consultation carried out with regard to the Regulation
Thus, and pursuant to a) and c) of article 3 (2) of Decree-law no. 55/2013,
of 17 April which approves the Foundation organic law for Ciência e
Tecnologia, I.P. and paragraph h) of article 21 (1) and paragraph b) of
article 41 (2) of the Framework law of Public Institutes, approved by Law
no. 3/2004, of 15 January, in its wording given by Law no. 66-B/2012, of 31
December, the Regulation on projects solely funded by national funds is
herein published, which was approved by his Excellency the Minister of
Science, Technology and Higher Education on October 9, 2016.
Scope and Object
- This Regulation outlines access conditions and support rules to
projects funded solely by national funds through Fundação para a Ciência e
a Tecnologia, I.P.
- This Regulation applies to the entire national territory.
- In the Regulation for submission, other technical conditions or
restrictions to the rules described in this Regulation can be outlined.
Projects which can be supported are the ones that can be framed within one
of the following typologies, without prejudice of others that can be
outlined further on:
- Scientific research and technological development projects
- Research projects of explanatory type (PeX), oriented to supporting
original ideas without being based on preliminary outputs;
- Programs of joint activities (JAP) which are thematic and
multidisciplinary projects designed for non-entrepreneurial entities
consortia from the Research and Innovation system (R&I), set out with
the aim of submitting proposals that contribute to answer significant
challenges or, where appropriate, to bridge gaps identified within the
scientific and technological tissue, being that experimental development
activities can be framed;
- Projects of Proofs of Concept (PdC) aiming the valuation of knowledge
already produced in previous research projects, including the production of
laboratory prototypes or where relevant, semi-industrial pre-series,
representatives of potential future applications for initial demonstration
of the discovery potential and its dissemination with the economic tissue
from non-entrepreneurial entities from the R&I system;
- Projects of development and implementation of research infrastructures
included in the national research infrastructures roadmap (RNIIE);
- Projects of transnational cooperation that require national co-funding
within their execution component.
- The following are individual or co-promotion
- Non-entrepreneurial entities of the R&I system, namely:
i. Higher education institutions, their institutes and R&D
ii. State or international laboratories with head office in
iii. Non-profit private institutions whose main object is R&D
iv. Other non-profit public and private institutions developing or
participating in scientific research activities.
- Companies of any type and under any legal form if included in
SR&TD projects led by non-entrepreneurial entities from the R&I
- The potential involvement of foreign entities, as partners in the
project, does not grant them the status of funding beneficiary, except if
such arises from a specific agreement or from an international reciprocity
mechanism duly subscribed by FCT, I.P. and authorized by a higher entity.
- The beneficiary leading the project is appointed by the
Proposing Institution (PI), and it is its responsibility to dialogue with
FCP, I.P. on behalf of its partners as well as to coordinate the project.
- Entities mentioned in paragraph b) of no. 1 cannot be Proposing
Institutions, except within the frame of tenders included in transnational
- Whenever several entities participate in the project under
co-promotion, the application must state the responsibility of each
institution within the execution of the activity plan and which is the PI.
- In the case of transnational cooperation projects, all participating
Portuguese institutions are individually interlocutors from FCT, I.P.
Modalities of applications
- Beneficiaries can apply within the scope of projects typologies
foreseen in article 2, with the exception foreseen in paragraph c)
according to the following modalities:
- Individually (projects presented by one beneficiary);
- In co-promotion (projects presented by two or more beneficiaries).
- The project’s typology foreseen in paragraph c) of article 2 can only
be presented within the co-promotion modality.
- The participation of companies as co-promoters is accepted within all
the projects’ typologies foreseen in article 2, with the exception foreseen
in paragraph e).
Criteria of the beneficiaries’ eligibility
- 1- If notified to do so, and where applicable pursuant to their nature,
and without prejudice to other requirement foreseen in the applicable
European legislation or in specific applicable regulation, beneficiaries
must state or prove that they meet the following criteria:
- a) To be legally incorporated;
b) To have their tax payments in order with the tax administration
and their contributions in order with social security, being that
these situations must be verified until the time of signing the
c) To be able to legally develop activities covered by the typology
of the project to which they apply;
d) To have their situation in order with regard to refunds and within
the scope of funding granted through FCT, I.P.
- Eligibility criteria of beneficiaries outlined in the previous numbers
must be reported to the date of application, without prejudice of the ones
outlined in paragraphs b) and c) of no. 1 of this article being reported
until the moment of signing the acceptance document.
- Non-entrepreneurial entities of the R&I system must ensure that
support to be granted does not fall within the State aid regime, pursuant
to the terms foreseen within the framework of state aids for research,
development and innovation (Communication from the European commission
2014/C198/01), related to public funding of non-economic activities.
- During the application phase, beneficiaries must undertake the
fulfilment of applicable national and community laws, in written, and
specifically within the areas of competitiveness, environment, equal
opportunity, gender equality and public procurement, where applicable.
Criteria of the projects eligibility
- Projects eligibility criteria are the following:
- Identify a person in charge of the project who is appointed
Researcher in Charge (RC), and who shall be co-responsible for the
proposing institution, the application, project direction, fulfilment
of aims proposed and of rules underlying the granting of funds;
- The RC identified cannot be in a situation of unjustified
non-fulfilment of the regulatory requirements with regard to the
presentation of reports on scientific execution of projects concluded
and financed through FCT, I.P. and in which it acted as a RC.
- Ensure that the RC has or shall have at the time of signing the
project’s acceptance document a labour bound or that he/she holds a
post-doctoral grant with the PI or, in case there is no such situation,
a written agreement between the parties;
- Identify a co-responsible for the project, who shall be a
co-Researcher in Charge, when stated in the notice of applications
submission and who shall replace the RC when the latter cannot attend
or is prevented from attending;
- Provide a technical characterization and a substantiated budget
with a costs structure appropriate to the aims pursued;
- When applicable, justify the research project’s contribution within
the scope of the research strategy of beneficiary entities;
- Provide a plan of disclosure of outputs and dissemination of
knowledge and, when applicable, a strategy for knowledge transfer;
- Have a maximum duration of 36 months, being that extensions can be
authorized for a maximum of 12 months, in duly justified cases.
- For projects which include companies shareholdings as co-promoters, the
following requirements must also be met:
- a) Ensure that companies, as
beneficiaries, do not hold eligible expenditure higher than 30% of the
b) Ensure that there are no direct aids to the companied involved,
being that they must fulfil one of the following conditions:
i. The outputs of the collaboration between the
participating entities that do not give rise to intellectual property
rights are widely disclosed and the intellectual property rights
arising from non-entrepreneurial entities from the I&D system are
fully allocated to those entities;
ii. Any intellectual property rights arising from the
project, as well as related access rights are allocated to different
collaborating partners in a manner that appropriately reflects their
tasks, contributions and interest within the project.
- In the case of projects of proofs of concept (PdC), only research teams
which have successfully concluded research projects of which the outputs
sustain proofs of concept that they wish to develop can be supported.
- Regulations for submission of applications can establish the maximum
number of applications submitted for each RC and co-RC.
- No multiple applications of the same projects are admitted:
- a) In different scientific areas of the
b) In different tenders in which there is temporal overlap within the
applications reception periods;
c) In the case of applications to tender of different theme scopes,
and which take place in periods of different applications reception,
the funding recommendation within one of them is a condition for
exclusion from the decision process of the remaining ones.
- Applications which have been submitted in previous editions of the same
tender and about which no decision process is ongoing are not admissible to
the application tender.
- Applications to projects of which the PIs are in unjustified default
related to the refund of loans transferred to the said PI related to
previous projects with the same RC are not accepted.
- Applications to projects of which the RC or the co-RC have been RCs of
projects of which the final scientific report was rejected for reasons
attributable to them within the two previous years before the tender
opening are not accepted.
Form of support and funding rate
- Supports to be granted are non-refundable.
- Payments made directly or indirectly to companies through the Proposing
Institution cannot exceed 50% of the total cost of the company
shareholding, and in the case of non-fulfilment of the thresholds foreseen
by Regulation (EU) no. 1407/2013 of 18 December, applicable to Minimis
Aids, they must meet the conditions set out in Regulation (EU) no.
651/2014, of 16 June (General Block Exemption Regulation, RGIC) for the
exemption of notice foreseen in no. 3 of article 108 of the Treaty to be
- For the projects typology foreseen in paragraph a) to d) and f) of
article 2, the following expenses are eligible:
- a) Direct costs:
i. Expenses with human resources dedicated or related
to the development of R&D activities related to the project
execution in all mandatory components by the applicable labour
legislation, including charges with grant holders directly supported
by the beneficiaries;
ii. Expenses with missions in the country and abroad,
and directly attributable to the project;
iii. Acquisition of scientific and technical tools and
equipment, indispensable to the project if used within the project
during their useful life time;
iv. Amortization of scientific and technical tools and
equipment indispensable to the project and of which the useful life
time falls within the execution period, but does not end within that
v. Subcontracts directly related to the project
scientific tasks’ execution;
vi. Expenses related to the national and foreign record
of patents, copyrights, usefulness models and drawings, national
models or brands when related to other forms of intellectual
protection, namely rates, researches to the status of the technique
and consulting expenses;
vii. Expenses with the demonstration, promotion and
disclosure of project’s outputs, namely dissemination fees within the
fulfilment and pursuant to national policies of open access;
viii. Adaptation of buildings and facilities when
indispensable to the project execution for environmental and safety
ix. Acquisition of other goods and services directly
related to the project execution, including costs with consultants
that do not establish subcontracts;
x. In-kind contributions.
b) b) Indirect costs.
- For the development projects and implementation of research
infrastructures typology, the following expenses are eligible:
- a) Expenses with human resources in all
components that are mandatory due to the applicable labour legislation
and seen as indispensable for the infrastructure implementation and
development, including charges with grant holders directly supported by
the beneficiaries under conditions to be set out in the Regulations for
submission of applications;
b) Acquisition of scientific and technical tools and equipment,
including computing and programming systems and communication
networks that promote digital open access and other scientific
resources such as scientific data archives and databases;
c) Construction or adaptation of physical facilities.
- In the case of companies, expenses mentioned in sub-paragraph viii of
paragraph a) of no. 1 are not eligible and expenses foreseen in
sub-paragraph vi) of the same paragraph are supported under the regime of
de minimis for non-SMEs.
- 4- Eligible costs outlined in the beneficiary payment requests are
based on real costs and must be justified through invoices paid or other
accounting documents of similar probationary value, except the modality of
simplified costs is foreseen.
- When there is indirect costs allocation, these shall be calculated on a
simplified costs base, by means of the application of a fixed rate of 25%
of direct eligible costs with exclusion of subcontracting and resources
made provided by third parties.
- For purposes of determining costs with staff related to the project
execution, the following methods can be applied:
- a) Refund of costs effectively levied and
b) Methodology of simplified calculation based on the application of
an hourly rate, calculated by dividing the gross yearly costs with
the most recent work, duly documented by 1720 hours;
c) Standard cost model in the case of expenses with research grant
holders based on the reference values foreseen in annex I of the
regulation with research grants from Fundação para a Ciência e a
Tecnologia, I.P., for the different categories of grant holders.
- To determine the value of the reimbursable eligible expenses, Value
Added Tax (VAT) is deducted whenever the beneficiary entity (proposing or
participant) is liable for VAT and can exercise the right to such
- Expenses eligibility is determined by their nature, reasonability and
adequacy to the applicable legislation.
- Only expenses with supporting invoices or equivalent documents can be
funded pursuant to the
VAT Code and receipts or equivalent payment documents, being that all
fiscal requirements present in the Code must be met, as well as the
public procurement terms if applicable.
- The following are non-eligible expenses:
- Charges with financial operations, commissions and exchange losses
and other expenses that are solely financial expenses;
- Acquisition of vehicles;
- Construction, acquisition or amortization of buildings, including
- Grants supplements;
- Bonuses, gratifications and wage supplements;
- Expenses with fines, legal proceedings ad financial sanctions;
- Refundable VAT, by any means, even if it was not or shall not be
effectively recovered by the beneficiary;
- Other taxes, contributions or rates, namely direct taxes and social
security contributions on remunerations and wages, except if final and
definitively borne by the beneficiary;
- Amortization of existing equipment within the component that was
co-funded under other national or international programs;
- Transactions between entities participating in the project;
- Payments in cash made by the beneficiaries to their suppliers,
except in situations where this is the usual payment method pursuant to
the type of expenses and if under a unit amount lower than 250 euros;
- l) Expenses object of this funding by any other national or
European program, with the exception of those framed within State aids,
and if the total public support does not exceed the maximum limits
foreseen in the community regulation;
- Expenses prior to the date of project beginning stated in the
- Expenses paid within the scope of contracts carried out through
intermediaries or consultants, and in which the amount to be paid is
expressed in a percentage of the co-funded amount or the eligible
expenses of the operation;
- Expenses related to the project execution, and of which the payment
is not carried out via bank account of the corresponding beneficiary
entity, without prejudice to the situations in which such procedure
cannot be ensured and of which the proof of financial flow related to
the transaction is provided;
- Expenses proven by internal documents issued by beneficiary
entities without being accompanied by the corresponding invoices or
equivalent documents and payment documents that prove the acquisition
and payment of goods and services;
- Remunerations and other remuneration supplements from teachers,
researchers and other staff with an indefinite period of time contract
with Public Administration previously constituted, except if otherwise
foreseen in the applications submission notice.
- In the case of research infrastructures development and implementation
projects, maintenance and operating expenses are not eligible.
- FCT, I.P. can set out other limits to expenses eligibility by means of
the applications submission notice.
- Applications submission is carried out within the scope of a tender
procedure, being equally admitted the submission of applications in a
continuous or invitation regime, when its adequacy to the intervention
typology is justified.
- In the case of research projects applications, their main components
must, in general, be submitted in English.
- Applications are submitted in the period and pursuant to the conditions
outlined in the applications submission notice.
Applications submission notices
- Notices for submitting applications must include the following
- Objectives and priorities aimed at;
- Type of beneficiaries;
- Projects typology and areas to be supported;
- Indicative funding allocation to be granted;
- Limits to the number of applications to be submitted by the RC and
- Rules and limits to the expense eligibility, namely through
identification of non-eligible expenses when more restrictive than
those provided for article 9.
- Conditions of funding allocation, namely type, rates and minimum
and maximum amounts;
- Projects assessment criteria, which specifies the assessment
methodology described in the assessment guide, with indication of the
minimum merit threshold;
- Elements to be sent by the beneficiary;
- Contact point where additional information or clarifications can be
Verification of admissibility and eligibility of applications
- Verification of formal requirements of admissibility and
eligibility of proposing entities and projects is carried out by the FCT,
- Non-provision by the applicant of clarifications, information or
documents requested within 10 business days implies application withdrawal.
- Assessment is carried out by independent expert panels, mainly
affiliated to foreign institutions with experience and recognized merit and
repute. Besides the experts, the assessment can include external assessors
who remotely assess proposals in their expertise area.
- Assessment panels are constituted for each tender, guaranteeing the
disciplinary representativeness of the scientific areas present in the
- The impartiality guarantees regime foreseen in articles 69 to 76 of the
Administrative Procedure Code, as well as the one related to
confidentiality, transparency and non-existence of interest conflicts are
applicable to the assessment and selection procedure.
- The FCT, I.P. Director Council appoints the experts that comprise the
assessment panels and the external assessors. The list of experts
comprising the panels is approved by the supervisory entity.
- Each panel coordinators are identified in the internet FCT, I.P portal
up to the limit date to submit applications. The remaining panel members
are identified after the assessment process conclusion.
- It is the responsibility of the experts panels mentioned in no. 1 to:
- a) Apply the assessment criteria set out
in the notice for applications submission and the assessment
b) Elaborate an assessment opinion on each project;
c) Select and rank applications to be funded;
d) Elaborate a Final Report including outputs, critiques or
recommendations that can contribute to improve the assessment system;
The Final Report must identify all interest conflict situations
verified during the panel operation.
Applications assessment criteria
- Applications are assessed taking into account the proposal
merit based on the criteria set out in the applications submission notice
and the corresponding assessment guide.
- Applications assessed and subject to the tender regime are listed in
diminishing order according to the proposal merit and selected up to the
budget limit outlined in the applications submission notice, without
prejudice to this limit being reinforced per decision of FCT, I.P and a
minimum merit threshold set out in that notice is verified.
Notice of decision proposal, prior hearing and decision
- FCT, I.P. notifies the RC and the PI of the decision proposal and of
the opinion of the corresponding assessment panel, without prejudice to the
exemption provided in the Administrative Procedure Code, and within twenty
business days after the reception of opinions and reports from the
assessment and selection panels.
- 2- The FCT, I.P. Director Council can notify the decision
proposal before receiving all the opinions.
- If the decision proposal is accepted, the RC formalizes its acceptance
within the ten business day deadline at the FCT, I.P. portal and must
insert all corresponding changes in the budget if the funding proposed is
less than the one in the program presented.
- The RC can, if he/she wishes to do so, state his/her opinion on the
decision proposal within ten business days counting from the decision
- Comments presented by the RC for the decision proposal are assessed:
- a) by FCT, I.P. with regard to
administrative and/or procedural aspects;
b) By the panel which carried out the assessment with regard to
matters of scientific nature.
- The administrative and procedural observations and the scientific
observations are submitted simultaneously to the FCT, I.P. portal.
- After the conclusion of procedures mentioned in the previous numbers,
and pursuant to terms of article 17 and of art. 18 (1), FCT, I.P. notifies
the RC and the PI of the decision.
- After the decision notice, claims can be submitted to the FCT, I.P.
Director Council within fifteen business days.
- The claim is analysed:
- a) by FCT, I.P. with regard to
administrative or procedural aspects;
b) by a second independent experts panel, with regard to the
scientific merit which recommend the maintenance or the change of the
decision in a duly justified manner.
- Confirmation of the presence of gross errors or negligent acts is the
basis for the change of decision.
- The FCT, I.P. director Council, or some of its members to which it
might delegate this competence, appoints the members comprising the experts
panels mentioned in number 2 paragraph b). The list of experts comprising
the panels is approved by the supervisory entity.
- The experts panels mentioned in no. 2 paragraph b) must also elaborate
a Final Report including outputs, critiques or recommendations that can
contribute to improve the assessment system. The Final Report must identify
all interest conflict situations verified during the panel operation.
- FCT, I.P. communicates the final decision on the claim process results
to the RC after fulfilment of process in article 17.
Funding decision process
- The Director Council, with the possibility to delegate in its members,
submits the funding decision to the supervisory entity approval.
Acceptance document and date of projects beginning
- The notice on the projects funding decision is made to the PI and/or to
the RC within a maximum of 15 business days after knowing about the final
decision approval pursuant to the previous article.
- With the funding decision notice sent to the PI and to the RC, and in
situations that do not breach the content of article 5, the Acceptance
Document is returned to FCT, I.P. within 30 business days, signed by those
who have legal capacity for binding the Proposing Institution and the
Participating Entities, as well as by the Researcher in Charge, being that
this deadline can be extended if the Proposing Entity provides FCT, I.P.
grounds for such extension.
- In the case of projects carried out in co-promotion, a protocol
concluded between the co-promoters involved, who have funding from FCT,
I.P. or their own funding, must be provided up to the time of signing the
acceptance document, explaining the cooperation scope of the entities
involved, the PI identification, the joint responsibility, the parties
rights and duties and, if applicable, issues related to confidentiality,
intellectual property and the end ownership of goods and products acquired
and developed during the project’s execution.
- Non-return to FCT, I.P. of the duly signed Acceptance Document and the
protocol mentioned in the previous number, and within the period mentioned
in no. 2, when applicable, and for reasons attributable to the Proposing
Institution determines the expiry of the support granting decision.
- The projects’ starting date cannot exceed 90 consecutive days after the
date of the notice related to the funding decision to the RC and PIs,
except in situations duly justified to FCR, I.P. and by decision of its
It is the responsibility of the RC, with the validation from the PI, to
execute the following changes needed for the correct execution of the
project and that do not need the FCT, I.P. approval:
- a) budget changes, if within the full funding
granted and within the budget approved for each beneficiary entity or
within the limits set out in the applications submission notice;
b) type of expenses in each budget heading foreseen in the application
c) number and type of human resources to be hired;
d) equipment proposed during the application phase.
- Budget changes and others changes mentioned in the
previous number are duly identified and grounded in electronic platforms or
other means appointed by FCT, I.P. and shall be taken into account in the
expenses eligibility analysis.
- The change of RC, beneficiaries and the corresponding financing maximum
or the projects’ objectives do not need approval from the FCT, I.P., being
that they must be formalised through the provision of the written document
containing the detailed information that grounds the needed change.
- Authorization for extension request can only be granted in duly
- No extension requests that exceed the end date more than 12 months from
the date initially approved are authorized.
- An advance payment of a minimum of 15% of the funding approved for the
project is made to the PI by FCT, I.P. after the Acceptance Document
- The advance payment is made up within a maximum of 30 business days
after the date of reception of the Acceptance Document.
- The PI receives payments as refunds for each list of proven
expenditure, with amounts that allow the progressive reduction of the
advance payment amount mentioned in no. 1.
- No payments can be made without proving that the situation towards
Social Security and the Tax Authority is in order.
- The sum of the payments can never exceed 95% of the global approved
funding before the project’s closing.
- The remaining amount, until the approved funding, is paid after the
scientific and financial components of the project are closed and by means
of a final refund payment.
The expenditure justification is made via electronic submission of the
identifying lists of expenses paid, and in a specific form provided through
the FCT, I.P internet portal.
Support reduction or revocation
- Non-fulfilment of the beneficiary’s obligations, as well as the lack of
or loss of any support granting requirements can determine their reduction
- Where applicable, and among others, the following are grounds
susceptible of determining the project’s support or expenses reduction, or
if the situation continues, its revocation:
- Total or partial non-fulfilment of the beneficiary’s obligations,
including the expected outcomes;
- Non-justification of expenses, except within the scope of funding
in simplified costs regime or allocation of higher amounts to the ones
legally allowed and approved or non-eligible amounts;
- Not accounting for revenues arising from projects in the amount
attributable to the said projects;
- Allocation of expenses not related to the project’s execution or
not justified by means of invoices or equivalent documents accepted by
tax authorities, as well as expenses not accounted for in accounting;
- Non-fulfilment of standards related to information and
dissemination and scientific publications’ disclosure generated within
the scope of the project, pursuant to the FCT, I.P open access policy,
being the reduction set out in accordance to the non-fulfilment
- Disrespect for the applicable European and national legislation,
namely with regard to public procurement and financial instruments;
being that in this case, a reduction proportional to the seriousness of
the non-fulfilment shall be applied without prejudice to the applicable
European legislation, namely the one from the financial corrections
table approved by the European Commission.
- The following are grounds susceptible of determining the revocation of
project or expenditure support:
- Execution of the approved project does not start within 90 days
after the funding decision notice date to the RC and the PI;
- Beneficiaries do not send the acceptance document to FCT, I.P.
within 30 business days from the funding decision notice date;
- Non-fulfilment of regulations or commitments undertaken which
undermine the achievement of objectives set out for a reason
attributable to the Proposing Institution and/or the Participating
Entities and/or the Researcher in Charge, as well as refusal to
disclose information or other relevant elements requested;
- Non-fulfilment, for a reason attributable to the Proposing
Institution and/or the Participating Entities, of their legal
obligations, namely tax and social security obligations;
- Provision of false information on the beneficiary situation,
vitiation and falsification of the beneficiary data during the
application, assessment, signing of acceptance document and/or
follow-up of project execution phases, including scientific outputs,
scientific reports and elements sustaining expenses (presentation of
same costs to more than one financing entity, without application of
criteria duly grounded or to other entities in charge of public
- Non-fulfilment of essential objectives outlined in the application
for reasons attributable to beneficiaries, justified, namely, by the
non- approval of the project’s final scientific report;
- Total non-performance of the application pursuant to the terms
within which it had been approved;
- Presence of changes in the elements determining the approval
decision that undermine the project’ merit or its budget reasonability,
except in case of express acceptance by FCT, I.P. pursuant to terms
identified in article 19;
- Non-timely submission of forms on submission of final payment
request, except if such delay is accepted by FCT, I.P., being that in
this case, the eligible period for considering expenses remains the one
set out as final payment delivery deadline;
- Non-existence or lack of regularization of organization
deficiencies in the process related to the project’s execution and not
sending elements requested by FCT, I.P. within the deadlines set out;
- Refusal from the beneficiary of beneficiary entities to submit to
the control and audit to which they are legally subject to;
- Duplication of a project’s scientific component which is already
the object of funding in tenders promoted by FCT, I.P. or other funding
- Breach of the codes of ethics, deontology add responsible conduct
in scientific research.
- Revocation of the funding decision implies suspension of funding and
subsequent obligation to refund the amounts collected, being the Proposing
Institution obliged to refund the amounts received plus potential interest
pursuant to the content of the Acceptance Document within 30 days.
- When there is revocation for the reason mentioned in paragraph e) of
number 3, the institution in question shall not benefit from aids within
the scope of the Support System to National Scientific and Technological
System Entities for a period of three years.
- When revocation is for the reason set out in paragraph l) of no. 3, the
Researcher in Charge is prevented from being RC, co-RC or member of a team
from a project funded by FCT, I.P. for a period of two years.
- Non-application of support reduction foreseen in no. 2 can take place
if duly authorized by the Director Council, or a member in which competence
has been delegated and when sustained on reasons of force majeure, implying
a non-recoverable deadline in the project’s development and of which the
occurrence is duly proven by FCT, I.P. up to 30 days after the situation
has been acknowledged.
- Amounts unduly collected, namely due to non-fulfilment of legal or
contractual obligations, as well as non-existence or loss or any
requirement of support granting are regarded as a debt from the PI which
benefited from them.
- For purposes of the previous number, FCT, I.P. shall notify the
beneficiary of the amount due and the reasoning for that debt pursuant to
the Administrative Procedural Code.
- The refund deadline is of 30 business days, starting the date of notice
reception to which the previous number refers to. In case of default,
interest shall be added to the amount due, which, in the case of lack of
special European legislation provision shall be calculated at the legal
rate set out in no. 1 of article 559 of the Civil Code, from the end of the
deadline for voluntary payment to the total effective refund of the amount
- In case of non-fulfilment of the duty to refund, FCT, I.P. promotes the
recovery of the amount due through the legally foreseen mechanisms or the
coercive collection via tax execution process, being that there might be
revocation of the Acceptance Document, which implies the obligation to
refund all amounts collected by the PI, being the holders of the
beneficiary entity management bodies subsidiarily responsible for the debt
- Whenever the amount due is equal or lower that the one annually
established in the budget execution decree-law, there is no recovery
process started for refund.
Progress and final report
- For purposes of follow-up and final assessment,
beneficiaries submit annual scientific progress report(s) and one final
scientific report through the FCT, I.P. portal and preferentially in
- Scientific progress reports to be submitted annually through the FCT,
I.P. portal summarily describe the works carried out, outputs obtained and
deviations from the proposed works program or approved budget.
- The final scientific activity report details the execution of works
carried out within the period in question, as well as publications and
other outputs arising from the project.
- Scientific publications and other project’s outputs must be disclosed
pursuant to FCT, I.P. open access policy and through the mechanisms offered
for such task.
- Progress and final scientific reports are submitted to the FCT, I.P.
portal within 30 consecutive days after concluding the activities for each
project’s year and within 60 consecutive days after the project’s
- The financial execution final report, elaborated by FCT, I.P. pursuant
to the expenses regarded as eligible throughout the project, and
electronically made available through the FCT, I.P. portal is validated by
the RC within 10 consecutive days after being made available.
- Progress reports can be assessed by follow-up commissions per
scientific area which can recommend the suspension, reduction or revocation
- The final scientific report is assessed by assessment panels,
specifically established for that purpose pursuant to the corresponding
assessment guide.The project’s RC whose final report is not approved cannot
apply as RC or co-RC to FCT, I.P. open tenders the following two years
after the date of notice of the final report assessment.
- Projects are object of management verifications by FCT,
I.P. or by entities appointed by it and by all entities mandated for that
purpose pursuant to the applicable standards.
- Beneficiary entities are obligated to maintain an appropriate separate
accounting system or an accounting code for all transactions related to the
project and pursuant to the accounting standards in force.
- On the expenditure and revenues documents originals, a stamp must be
affixed with characteristics to be communicated by FCT, I.P.
- Whenever possible, beneficiary entities are obliged to elaborate and
update the project’s dossier in electronic form and record all operations
that take place throughout the project’s life cycle.
- After the project’s conclusion, the corresponding dossier is archived
for a minimum period of 10 years starting the date from the last granted
funding decision under the scope of this Regulation.
Without prejudice to other obligations outlined in this regulation,
- Provide the elements requested by the entities mandated for the
follow-up, outputs assessment, control and audit within the deadlines set
- Communicate all relevant changes or occurrences that undermine the
assumption related to the project’s approval;
- Not allocate, lease or sell, or by any other means, operate the goods
and services acquired within the scope of the projects supported to other
purposes for the period set out in the Acceptance Document;
- Ensure the budget control through a system that allows to correctly
calculating the project’s expenditure and costs allocation.
- Maintain their situation in order with regard to the support paying
- Where applicable, fulfil regulations of public procurement related to
the projects’ execution;
- Respect standards related to information and dissemination pursuant to
the terms communicated by FCT, I.P. in all works arising from the project
and all equipment that have been totally or partially supported by the
- Allow and ensure disclosure of the scope and expected outputs of the
R&D project, as well as of the publishable executive summaries related
to the final execution reports, without prejudice to the requirements
related to intellectual property protection and all scientific publications
generated within the scope of the project, in a free access platform
pursuant to the FCT, I.P. open access policy.
- Submit progress reports and the final report for purposes of follow-up
and final assessment;
- Conduct its research in an ethical and scientifically responsible
manner, pursuant to the internationally recognized principles for the
practice of scientific research.
Follow-up and control
- Within the scope of the project’s follow-up and control,
FCT, I.P. is responsible for verifying the effective execution of the goods
and services funded and the payment of the expenses stated by the
beneficiaries, as well as the compliance with the applicable legislation
and the project’s funding conditions.
- Without prejudice to other follow-up and control mechanisms that might
be adopted, follow-up and project’s verification are carried out pursuant
to the following terms:
- Administrative verifications related to each request for payment
submitted by beneficiaries;
- On-spot verification of projects;
- Assessment of annual scientific progress reports and final
- Verifications mentioned in the previous number can be made in any phase
of the project’s execution and after the corresponding conclusion.
In every matter omitted in this Regulation of projects funded solely by
national funds, the provisions included in applicable community and
national standards are applied.
Functional implementation of provisions outlined in this regulation is
materialised in execution standards.
Date of entry in force
This Regulation applies to all tenders that shall open from its approval
20 October 2016, Member of the FCT, I.P Director Council,
Maria Isabel Lobato de Faria Ribeiro